Monthly Archives: November 2015

Five Tips for Avoiding Baggage Fees

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Unless you are lucky enough to be travelling on a Business or First Class ticket, weight restrictions and baggage fees are an everyday part of corporate travel. Most travellers can relate to the hassle and stress of having to unpack and repack luggage at the check indesk in order to make it fit, or finding themselves stung with unexpected ‘excess baggage’ fees.


The following five tips may help you avoid some of these charges and ensure a smoother, more relaxed flight!


1) Pack Smart

The first thing you can do is try to make the most efficient use of the space you have in your bag. There are a couple of ways you can ‘pack smart’ in order to get more in your luggage:


Choose lightweight clothes that easily fold down into a small space. If travelling in the winter, consider packing a number of different layers of clothing, rather than bulky jumpers or fleeces.


‘Sit and Zip’. This simple and effective space-saving technique involves folding a shirt, skirt or pair of trousers and then rolling it into a tube. You then place the rolled clothing into a large zip-close freezer bag. Next, put the bag on a chair and sit on it for a while, perhaps reading up on your travel destination! Once all the air has been extracted from the bag, zip it up and pack it in your luggage. This saves a lot of space and comes as close to ‘shrink wrapping’ your clothes as it is possible to do without specialist equipment.


2) Bundle Up and Carry The Heavy Stuff

Wear your bulkiest items of clothing onto the plane rather than packing them in your case. This may mean boarding your flight in your heaviest overcoat and a chunky pair of shoes, but it will save a lot of space and avoid pesky baggage fees. Load up all available pockets with your heaviest personal items, including tablets, chargers, electric razors and so on – as much as will fit on your person….(nothing sharp though!!!)These personal items have a hefty combined weight and often take up a lot of space when trying to squeeze them into a bag.


3) Weigh-in Before You Arrive

Know exactly how much weight you will be carrying onto your flight before you reach the airport, in order to avoid unpleasant surprises. You can pick up luggage suspension weighing scales quite cheaply on eBay or Amazon, so you can weigh in at home.


4) Optimise Your Luggage

Get yourself off to the best start by choosing lightweight, spacious luggage for your business trips. Avoid heavy materials such as leather, or bags with expensive looking tags and metal accessories. These may look great but they take up valuable weight. Good quality luggage is not always the cheapest, but it is a worthwhile investment as you will quickly make savings on all the excess weight charges you manage to avoid.


5) Know What to Expect

Go into each business trip with open eyes and know what to expect. Every airline imposes broadly similar weight and item restrictions but there are some variations between each carrier. Take a few minutes to read up on what items are allowed and what your specific weight restrictions are, so you can pack efficiently and avoid unnecessary stress at the airport. Some airlines even impose weight restrictions on hand luggage.


While it is not normally possible to circumvent baggage restrictions, a little bit of prior planning goes a long way to helping you avoid delays and additional costs. For professional advice on all your corporate travel needs, call our UNIGLOBE Total Travel team on 020 8736 0700


Why More Businesses Are Turning To Travel Management Companies To Book their Corporate Travel

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For large businesses it used to be common to have dedicated travel managers or PAs to look after corporate travel arrangements, whilst for smaller companies it was a matter of asking ‘Auntie Google’ to find the best deal. However, the trend is now for businesses of all sizes to turn to Travel Management Companies (TMCs) to handle all the details of their corporate travel arrangements.

So, what are the main reasons behind this increased popularity?

They get you the best deal

TMCs come with extensive knowledge of the travel industry and the best available prices. This includes knowledge of seasonal fluctuations, the best route to take to various destinations and where to look for discounts. This is invaluable knowledge, as unless you are travelling a well-known route it is hard to be sure you are getting the best deal when you book. A business travel agent will use their industry connections and relationships to secure you corporate discounts and favourable rates, as well as giving you access to additional perks you may not know about as a private traveller.

They save you research timeshutterstock_253447867

The Internet is often seen as a universal encyclopaedia in which all information can be accessed. For corporate travel this isn’t strictly true. Airlines and hotels do put good deals on the Internet, but you often have to spend a lot of time searching for them. Partly this is because of the sheer volume of websites available. Seeking out the best deal might take many hours of searching.

On the other hand, a TMC will know exactly where to look, saving you a considerable amount of research time. Corporate travel consultants also often have access to informal channels and personal relationships that enable them to offer you competitive combined deals that beat anything you’ll find online. Your Travel Management Company will also have access to the latest travel information about your visit location. For example, they will be able to point out any potential risks or developing issues which you may not otherwise have been aware of.

Simplified invoicing

Using a Travel Management Company streamlines your travel expenses by allowing you one point of invoicing for all your bookings and travel costs. This makes it much easier when it comes to accounting, budgeting for your corporate travel expenses and reclaiming VAT.

Ongoing travel support

Two of the biggest issues affecting business travellers are flight delays and cancellations. When you book a flight online there is frequently no after sales service. Travellers are usually not informed of delays until they turn up at the airport and then have to chase it up themselves with the airlines. When booking an extended trip, or one with multiple transfers, this can cause severe delays and inconvenience.

When working with a Travel Management Company, you can book your complete itinerary and then relax. The TMC will keep you informed of any changes to your travel schedule and make alternative arrangements as appropriate. The support offered by Travel Management Companies is also reassuring. For your employees involved in business travel, it gives peace of mind to have a single point of contact they can get in touch with wherever they are in the world, rather than having to worry about contacting suppliers directly.

The main appeal of using Travel Management Companies is the simplicity they offer businesses. They offer a unified, professional service that not only enables companies to reduce their overall corporate travel bill, but also saves precious time. In a competitive global economy, these incremental savings mount up over time and give users a competitive edge and increased productivity while travelling abroad on business.

Find out how UNIGLOBE Total Travel can help you save time and money on your corporate travel arrangements. Call our customer service team for more information on 020 8736 0700